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Ghi chú học luyện thi PMP IPECC

Giới thiệu: IPECC là viết tắt của 5 management process group trong PMP đó là: Initiating, Planning, Executing, Monitoring & Controlling, Closing. Mô tả chi tiết này thuộc chương tổng qua đầu PMBOK về project management process group và Knowledge Area.

  • Planning and Executing are iterative. Monitoring and Controlling is exercised over Planning and Executing.
  • A phase is not a process group. The 5 processes can happen in 1 phase.
  • The process groups is not in sequence
  • Project management process is same for every project (different project life cycle)
  • The PM should tailor the choices of processes to fit in individual processes (tailoring)
  • Deliverables are often incremental in nature

 

Initiating

  • Align project purposes with stakeholders’ expectations
  • Assign a project manager
  • Identify stakeholders and develop project charter
  • Document business case (created by initiator, maybe well before the initiating process group) and cost-benfit analysis, identify high-level risks, identify project selection criteria
  • Early in the process, the staffing, costs and chance of success are low, risk and stakeholder influence arehigh
  • May be performed at portfolio/program level (i.e. outside the project’s level of control)

Planning

  • Create Project Management Plan [why the project? what to deliver? who do what? when accepted? how executed?], subsidiary documents (schedule baseline, cost baseline, performance management baseline,scope baseline (scope statement, WBS, WBS dictionary) and subsidiary management plans (scope, schedule, budget, quality, human resources [roles & responsibility, organization chart and staffing management plan include the staff need, rewards, safety and training need] , stakeholder, requirements, process improvement, communication, change, risk and procurement) – all are not finalized until a thorough risk management has been performed, need to be approved before work begins
  • All plan and documents can be formal or informal, generalized or detailed, depending on needs
  • Project Management Plan maybe continually updated during the project with rolling wave planning / progressive elaboration
  • Obtain approval of plan from designated stakeholders, changes to the project management plan and subsidiary documents/plans need formal procedures described in the change control system
  • Hold kick-off meeting
  • Planning process group is MOST important, with over 1/2 of all the 47 process in this group
  • May need re-planning when significant changes to the baseline is observed in the executing/monitoring processes

Executing

  • To satisfy project specifications
  • Coordinating human/infrastructure resources in accordance with the project management plan
  • Updates and re-baselining the project management plan and subsidiary management plans
  • Normal execution, manage contracts, acquire, develop & manager project team, perform quality assurance and manage stakeholder expectation/communication
  • Direct and manage project work
  • Continuous improvement process (quality assurance)
  • Use up the largest share of resources

Monitoring & Controlling 

  • Measure performance, address change requests, recommend corrective/preventive measures and rectify defects
  • Usually performed at regular intervals
  • Control the quality, inspection and reporting, problem solving, identify new risks
  • Reassess control process
  • Should there be any internal deviance from the stated plan, the PM should make correction (use contingency reserve if necessary)
  • Monitor and control project work and integrate change control
  • Make sure only approved changes (through integrated change control) are incorporated

Closing

  • Either project finished or cancelled
  • Final product verification, contract closure, produce final report (closeout documentation), obtain formal acceptance, archive, release resources, close project
  • Feedback, review and lessons learned (about the process), transition of deliverables to operation
  • Procurement closure and administrative closure

 

Xem thêm:

  1. Tổng hợp ITTO 
  2. Khái niệm cần học thi PMP
  3. Ghi chú PMBOK 10 mảng kiến thức Knowledge Area

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